Resident Relations Specialist
Resident Relations Specialist
- Job ID
- Job Location
- Property Management
The Resident Relations Specialist (RRS) is responsible to deliver the Progress Customer Service experience during the new home orientation with each resident. They set the stage for residency experience to include the expectations of the services that Progress Property Management (PPM) provides as well as the resident’s expectations to maintain the home. RSS is responsible for ensuring a smooth transition into a Progress home that will set the expectation of what the resident is responsible for during their residency. They are the conduit that provides the new resident with appropriate contact information to key personnel in the market and organization. If you love to drive, you will enjoy this position. Company van and gasoline supplied.
- Helps to ensure that recent on-market homes are clean and functioning. Identify any areas of concern in/on the asset, prior to showings, by walking homes.
- Install/Remove assigned self-show lockbox to include yard signage.
- Conducts pre-move in inspection, two days prior to move-in date, and completes minor items/submits service requests.
- Identifies any issues, removes sign, re-key the home and puts keys back into the lock box.
- Confirms lease has been signed and all move in monies have been collected prior to the move in date.
- Re-schedules move-in if all documentation and move in monies have not been paid.
- Confirms new resident orientation appointments and ensures home is ready for walk through and move in.
- Ensures new resident information packets are complete and reviews key facts about the new resident/s.
- Performs new resident orientation for assigned move-ins.
- Sets expectation with new residents on their responsibilities as a Progress Residential Resident, as well as the Company’s responsibility to them.
- Orients new resident to their home; reviews Resident Guide; and provides key information on rental payment options, service request submissions, and local contact information.
- Verifies government issued identification of resident at move in or designated person per company policy.
- Ensures required move in inspection documentation (including photographs) is completed with accuracy, submitted for review and filing to supervisor and uploaded into Salesforce in a timely manner.
- Completes a follow-up warm call and email within 24 to 48 hours after completing a move-in orientation.
- Participates in Market Resident Contact Programs, using telephone, email and text, as required.
- Communicates information and methods with cross-functional team members.
- Performs occupancy checks as needed on homes suspected of skip or on eviction; to include taking photos and communicating home status to APOD/LM/PA.
- As needed, posts Abandonment Notices on home and communicates status with photos to APOD/LM/PA.
- Per writ executed lock out date in Salesforce, appears at lock out.
- Assist by verifying utilities are connected in newly acquired rental properties and that appropriate trash/recycle receptacles are at home (if provided by utility provider).
- Travels between properties in a punctual fashion to meet with utility company representatives.
- As needed:
- Light cleans to ensure asset shows well and is prepared for new resident/s.
- Ensures that exterior of the house is clean and ready for move in by removing small trash, picking up and discarding fruit fallen off trees and bushes, and using landscape shears to remove unsightly twigs, branches, or weeds as necessary.
- Sweeps front sidewalks or patios.
- Demonstrates basic maintenance and repair skills such as minor repairs to home: changing smoke detector batteries, light bulbs, filters, winterization, etc.
- Change locks or rekey existing smart locks, as needed.
- Inspect homes for scam activity and ensures marketing materials are present, to include scam stickers.
- Reviews irrigation systems to assure that they are fully functional and demonstrates operation with resident, including timer; reminds resident that water restrictions can apply and to verify restrictions with local water utility
- High School graduate or GED required.
- Valid driver’s license and clean driving record required.
- Experience in customer service or service type business required.
- Knowledge of local area required.
- Some knowledge of maintenance is beneficial.
- Capability to prioritize workload in a fast-paced work environment.
- Ability to work without direct supervision and stay on task.
This brief summary is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by the incumbent’s supervisor at any time based upon Company need.
Progress Residential is a proud Equal Opportunity employer, m/f/d/v.
Job Reference #: 2018-2925